Sexual Harassment Prevention Training for Employees
The one-hour nonsupervisory course, written for public agencies. Eight case studies work through what employees actually encounter — the vendor who will not take the hint, the rotation that quietly changes after a report, the slideshow that singles someone out.
The Other Half of § 12950.1
Government Code § 12950.1 does not stop at supervisors. Since SB 1343, the same section requires at least one hour of training for every nonsupervisory employee, on the same two-year cycle. For most agencies that is the larger population by a wide margin.
Who must take it
Nonsupervisory employees at employers with five or more employees, or that regularly receive services from five or more people under contract. The state, its political and civil subdivisions, and cities are covered regardless of workforce size.
How often
One hour, within six months of hire — or within 30 calendar days or 100 hours worked, whichever comes first, for seasonal, temporary, and other short-term hires — and every two years thereafter.
What must be covered
Federal and state law on the prohibition, prevention, and correction of sexual harassment; the remedies available to victims; and practical examples — plus abusive conduct, and harassment based on gender identity, gender expression, and sexual orientation.
Records
The certificate states the time the learner actually spent in the course, so completion is documented rather than asserted. Civil Rights Department guidance calls for training documentation to be kept at least two years.
One Hour, and It Has to Be Real
The statutory minimum is short, which makes the two things that actually get audited — interactivity and documented time — the easy ones to get wrong.
One hour, interactive
§ 12950.1 requires at least one hour of classroom or other effective interactive training. Time on task is tracked per section and stated on the certificate, so the hour is documented rather than estimated — and five retention checks plus a final assessment carry the interactivity the statute asks for.
Who counts as nonsupervisory
A supervisor has authority to hire, fire, assign, transfer, discipline, or reward — or can effectively recommend those actions using independent judgment. Title alone does not decide it. The course opens by saying so, and points learners to their training contact when the answer is not obvious.
Short-term hires have a shorter clock
Seasonal and temporary employees, and anyone hired to work fewer than six months, are due within 30 calendar days after hire or within 100 hours worked — whichever comes first. Assignment rules in eFile LMS can carry that shorter deadline separately.
Completable in sittings
The hour does not have to be consecutive. Learners can stop and resume, and time on task is accumulated per section — so a field employee taking the course in three shifts is documented the same as one who sits through it once.
Nonemployees are in scope
Harassment can come from vendors, contractors, customers, or members of the public. Where an employer knows or should know and fails to take immediate and appropriate corrective action, it can be liable — a case study built around a weekly vendor at a public service counter makes the point concrete.
Personal liability is real
Under California law an employee who harasses can be sued personally and held liable for damages, on top of workplace discipline. Nonsupervisory training that frames harassment purely as an employer problem leaves that out.
Course Content, Lesson by Lesson
Seven lessons, 44 sections, eight case studies, and five retention checks, closing with a final assessment and certification.
Course Introduction
7 sections
10 min
- Course Introduction
- Online Sexual Harassment Prevention Course
- About this Course
- Proof of Participation
- How This Course is Intended to Help You
- Course Objectives
- Where to Get Help
California Law and Training Requirements
6 sections · 1 knowledge check
9 min
- Why California Requires This Training
- Government Code Section 12950.1
- Who California Law Protects
- Liability and Workplace Consequences
- Case Study: Vendor Comments at the Counter
- Retention Check Quiz #1
What Is Sexual Harassment?
11 sections · 1 knowledge check
19 min
- Definition and Core Idea
- Where Harassment Can Occur and What to Look For
- Case Study: The Meeting Introduction
- Verbal Conduct
- Nonverbal and Visual Conduct
- Physical Conduct
- Digital Conduct
- Hostile Work Environment
- Case Study: The Field Rotation
- Abusive Conduct and Bullying
- Retention Check Quiz #2
Reporting, Resources, and Remedies
7 sections · 1 knowledge check
12 min
- Using Workplace Reporting Channels
- Limited Confidentiality
- External Resources
- Deadlines and Remedies
- Case Study: Reporting Around the Problem
- Case Study: Screenshots Without Witnesses
- Retention Check Quiz #3
Retaliation and Bystander Action
5 sections · 1 knowledge check
10 min
- What Retaliation Means
- Bystander Awareness
- Case Study: After the Report
- Case Study: The Schedule Swap
- Retention Check Quiz #4
Prevention and Speaking Up
5 sections · 1 knowledge check
9 min
- Boundaries and Professional Conduct
- Remote Work, Social Media, and After-Hours Conduct
- Preventive Practices
- Case Study: The Recognition Slideshow
- Retention Check Quiz #5
Conclusion
3 sections · 1 knowledge check
6 min
- Conclusion
- Final Assessment
- Certification
Course content developed in partnership with MV Cheng & Associates.
Employees Do Not Need a Statute. They Need Options.
The nonsupervisory hour is the training most often reduced to a definitions quiz. It is also the training with the widest audience — the counter clerk, the field crew, the part-time recreation staff, the seasonal hire in month two. Almost none of them will ever apply the phrase quid pro quo to anything. What they will do is notice something, wonder whether it counts, and decide whether it is worth saying anything.
So this course spends its hour on that decision. It is organized around recognition and options rather than doctrine: what the behavior looks like early, what an employee can do that is neither confrontation nor a formal complaint, what is worth preserving, and which channel to use when the usual contact is the problem. The eight case studies are deliberately mundane — a comment at a service counter, a rotation that changes after a report, a slideshow shown at an all-hands.
What employees take away
- How harassment usually starts — a joke, repeated attention, a message sent late — and what changes when it becomes a pattern.
- That verbal, nonverbal, physical, digital, and social-media conduct are all in scope, including conduct outside working hours.
- Which reporting channels exist, and which alternate channel to use when the person who normally receives reports is involved.
- Why confidentiality is limited, stated plainly, so the limits are not a surprise after the report.
- What retaliation looks like in scheduling, assignments, and everyday treatment — and that participating in a review is protected too.
- How to support a coworker without spreading it as gossip, minimizing it, or pressuring them into silence.
- The external paths — the Civil Rights Department, the EEOC, a federal agency EEO counselor — and that those deadlines run separately from the internal process.
The vendor at the counter
A recurring failure in public agencies is the harasser who is not on the payroll — a vendor, a contractor, a member of the public with a standing appointment. Coworkers tend to counsel tolerance because the relationship matters operationally. California law does not recognize that exception, and neither does this course: an employer that knows or should know and does not act is exposed regardless of who signed the paycheck.
Compliance Calendar
New nonsupervisory employees
The first hour is due within six months of hire. eFile LMS assigns on onboarding and tracks the deadline per learner.
Seasonal, temporary, and short-term hires
Employees hired to work fewer than six months are due within 30 calendar days after hire or within 100 hours worked, whichever comes first.
Recertification
The two-year cycle runs from the last completion. The course is set to a two-year recurrence, re-assigns automatically, and notifies the learner before the deadline.
Record retention
Civil Rights Department guidance calls for employers to keep sexual harassment prevention training documentation for at least two years. Completion records persist across recertification cycles in eFile LMS.
Pairs With
Harassment Prevention — Supervisors
The two-hour version for supervisors and elected officials, covering investigations, corrective action, and the duty to act.
View course → AB 1234Ethics Training
Two hours of public service ethics for compensated local agency officials, on the same six-month and two-year cadence.
View course → SB 827Fiscal & Financial Training
Two hours of budgeting, revenue, debt, audit, and procurement oversight, newly required as of 2026.
View course → Brown ActBrown Act Training
California's open meeting law, including the SB 707 teleconference and language-access changes.
View course →References
- Cal. Gov. Code § 12950.1 — one hour of training for nonsupervisory employees, every two years, and the 30-day / 100-hour rule for short-term hires
- Cal. Gov. Code § 12940 — the FEHA prohibition on harassment and retaliation, including personal liability for the individual who harasses
- Cal. Gov. Code § 12923 — the Legislature's declared standard for hostile work environment claims
- Cal. Gov. Code § 12960 — three years to file with the Civil Rights Department after the most recent alleged harm
- California Civil Rights Department — Sexual Harassment Prevention Training: Information for Employers (FAQ)
- California Civil Rights Department — Complaint Process
- California Legislative Information — SB 1343 (2017–2018), Employers: sexual harassment training
- California Legislative Information — SB 778 (2019–2020), Employer training: sexual harassment
This page summarizes statutory requirements for general information and is not legal advice. Requirements change, and their application depends on your agency's structure and local policies. Confirm how they apply with your agency counsel.
Train the Whole Workforce, Not Just the Org Chart
See how eFile LMS assigns the one-hour and two-hour courses side by side, tracks both cycles, and documents every completion. Book a personalized demo with our team.